Calendar Sync for Executives
Keep your executive assistant, board calendars, and personal schedule aligned across multiple accounts.
The problem
You have calendars across multiple organizations — your company’s Microsoft 365, a board seat on Google Workspace, a personal iCloud account. Your executive assistant manages your primary calendar, but they can’t see your other commitments. The result: scheduling conflicts between board meetings, company meetings, and personal obligations.
How Hetk solves this
Connect all your calendar accounts and set up bi-directional sync between your primary work calendar and your other accounts. Your EA sees all your commitments in one place. When they schedule a meeting on your work calendar, it blocks the time on your other calendars too.
Typical setup
| Sync | Direction | Privacy |
|---|---|---|
| Work (Outlook) ↔ Board (Google) | Bi-directional | Mark as Private |
| Work (Outlook) ← Personal (iCloud) | One-way | Mark as Private, Show As: Busy |
What your EA sees
- All your time commitments in your primary work calendar
- Board meetings appear as “Busy” blocks (no confidential details)
- Personal events show as unavailable time slots
- Accurate free/busy for scheduling on your behalf
What stays confidential
- Board meeting details stay on the board calendar
- Personal events remain private
- Identity transform replaces organizer emails so synced events look native
Why bi-directional for the board calendar?
When your EA schedules a company meeting on your work calendar, the time block needs to appear on your board calendar too — so the board’s scheduling assistant doesn’t double-book you. Bi-directional sync keeps both sides aware of each other.
For personal calendars, one-way into work is usually enough — you don’t want work meetings cluttering your personal schedule.